Job Opening – District League Coordinator/Assistant Executive Director

27 Jun Job Opening – District League Coordinator/Assistant Executive Director

Job Opening – DISTRICT LEAGUE COORDINATOR/ASSISTANT EXECUTIVE DIRECTOR

USTA-MT (MONTANA TENNIS ASSOCIATION)

District League Coordinator

The District League Coordinator will coordinate and supervise all USTA League Tennis Activities in the Montana District.  The Assistant Executive Director will work collaboratively with the Executive Director to accomplish the strategic plan of the USTA-MT (Montana Tennis Association)

The DLC will prepare, run and coordinate Leagues in Montana.  Travel is required. These Leagues include:

• Adult 18 & Over League
• Adult 40 & Over League
• Adult 55 & Over League
• Adult 65 & Over League
• Adult 18 & Over Mixed League
• Adult 40 & Over Mixed League
• ITA Fall Mixed League
• Young Adult Social League

Responsibilities:

• Increase player participation in Leagues to meet USTA-MT goals

• Recruit and lead Local League Coordinators

• Assist in the preparation of a program and operating League budget (consider a budget for travel, player parties, and expenses)

• Prepare orders for balls and other League supplies from ITA and coordinate the order with the USTA-MT Executive Director

• Maintain timely and accurate League records, including those of all players who are appealing self-ratings online or filing a grievance

• District, Sectional, and National Championships

Review all paperwork necessary for and verify eligibility in the USTA League Tennis Program.

Responsible for the proper creating and recording of League information in TennisLink

Schedule the team play for all District League Championships and distribute to Captains

Prepare and lead Team Captain Meetings

Lead the training of on-site tournament volunteers

Responsible for the proper recording of all team scores in TennisLink

Determine District Championship Winners.  Create and forward all pertinent paperwork to the Section League Coordinator in the required time frame.

Identify and resolve local league issues with the District League Committee while keeping the District Executive Director and Section League Coordinator apprised of decisions, problems, and issues

Attend appropriate USTA  meetings – one Montana District Meeting and one Sectional Meeting

Assist in running the USTA Adult League Sectional Championships

Assistant Executive Director

The Assistant Executive Director will work directly with the Executive Director to accomplish goals such as fundraising, marketing, accountability and to help manage USTA-MT programs such as Tennis is Elementary.

Responsibilities:

• Support the Executive Director in the development, organization and implementation of USTA-MT’s Tennis is Elementary After-School Program and other programs.    

• Assist with the registration process for participants and fiduciary tasks such as payments and associated paperwork

• Conduct invoicing for all schools participating in the after-school program

• Track and update the District’s dashboard for the USTA Schools Registry and CoachYouthTennis.com site

• Prepare orders for 10 and Under Equipment and other supplies, and coordinate the order with the USTA-MT Executive Director

• Track and report 10 and Under Memberships to the USTA

• Assist in recruiting and scheduling instructors. Serve as substitute instructor when needed

• Assist with the monthly e-Newsletter, update the website, Facebook and other Social Media platforms

• Help recruit sponsors and send donor letters

• Administrative reporting, copying, mailing, data entry, phone calls, conference calls, webinars, and trainings as assigned

Qualifications Required: Strong organization and communication skills, both oral and written. Computer skills, administrative and organization skills. Working knowledge of Word and Excel. Ability to work well with and motivate individuals and groups. Able to meet travel demands and work weekends as needed. Experience with and a passion for the game of tennis. Must be a member of the USTA.

Desired: College degree. Working knowledge of TennisLink. Familiarity with USTA Leagues and tennis in Montana.

Pay:

This position is being offered full time at $21,000-$25,000 per year.

Application:

Interested persons please send a cover letter and resume to Lauren Olson at lolson.mta@gmail.com

There is no deadline for this position.  Potential candidates will begin to be reviewed on the 27th of June and applications will continue to be accepted until the position is filled.